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Edit Slide

Created: 2026-05-24 10:00 · Updated: 2026-05-24 10:00

Saved slides can be opened directly from the library in PowerPoint, edited, and saved with an updated preview image — without opening the original presentation.

Prerequisites

  • You are working with a private slide in your own library — or you are in Admin View and editing a public slide

Opening and Editing a Slide

Option 1 — Double-click on the preview image

  1. Select the desired slide in the Slides → Manage tab
  2. Double-click on the preview image at the top of the detail area
  3. The saved slide.pptx opens in PowerPoint
  4. Make changes and save in PowerPoint (Ctrl+S)

Option 2 — Button "✏ Open in PPT"

  1. Select the desired slide in the Slides → Manage tab
  2. Click the ✏ Open in PPT button directly below the preview image
  3. The saved slide.pptx opens in PowerPoint
  4. Make changes and save in PowerPoint (Ctrl+S)

Note

This opens the library copy of the slide — not the original presentation from which the slide was originally saved.

Updating the Preview

After editing and saving in PowerPoint:

  1. Switch back to PPPTools
  2. Click the ↺ Refresh Preview button (directly next to "✏ Open in PPT")
  3. PPPTools reads the modified slide.pptx, creates a new preview image, and saves the updated version in the library

The new preview image appears immediately in the detail area and is shown the next time the gallery view is opened.

Admin Workflow: Edit a Public Slide and Distribute to All Users

This workflow applies to administrators who want to modify an existing public slide. After the sync, all users receive the updated preview image and new metadata.

Complete Workflow

Activate Admin Mode
        ↓
Select slide in "Slides → Manage"
        ↓
✏ Open in PPT  (or double-click on preview)
        ↓
Edit content in PowerPoint → save with Ctrl+S
        ↓
Switch back to PPPTools → click ↺ Refresh Preview
        → New version number is generated automatically
        → Preview image is updated immediately
        → Manifest is updated on the network share
        ↓
Optional: adjust metadata → click Save
        → Version number is incremented again
        → Manifest is updated again
        ↓
Leave Admin Mode → return to local view
        ↓
Sync runs automatically
        → New version, preview image and metadata
          are applied locally
        → Gallery and Manage show the updated state

What Happens in Detail

Action Effect
↺ Refresh Preview Exports new preview image (PNG), auto-increments version number, updates manifest
Save (metadata) Saves all metadata fields, auto-increments version number, updates manifest
Sync (user side) Detects new version number in manifest → transfers slide.xml + preview.png → Gallery and Manage show updated state

Automatic Versioning

Every admin action (Refresh Preview or Save) automatically generates a new patch version number (e.g. 1.0 → 1.1). The sync engine detects changes based on this version number — reliably, independent of timestamps.

Order Matters

The presentation must be saved in PowerPoint before clicking ↺ Refresh Preview — otherwise the old version will be exported.

Result for Users

At the next taskpane launch (or manually via Settings → Sync → Sync Now), all users receive:

  • The updated preview image in Gallery and Manage
  • The new version number in the metadata
  • All changed metadata fields (category, description, etc.)
  • The updated PPTX file when inserting the slide

Access Rules

User Private Slide Public Slide
Local user ✅ Editing possible ✗ Read-only
Admin View ✅ Editing possible ✅ Editing possible

Next Steps