Default Values
Under Settings → Default Values you configure which filters, which view and which sort order are pre-set in the Content Manager when PowerPoint starts — and whether filters apply jointly across all areas. These settings are a personal preference and are saved locally.
Where to Find It
In the task pane, open the burger menu (≡ at the far right of the main tab bar) → select Settings. The Settings sub-tab bar appears at the top:
Value Lists | Storage | Sync | Custom Colors | Default Values | ≡
Click Default Values.
Default Filters
Three filters can be set as defaults. They apply simultaneously to Snippets, Slides, and Storylines:
| Filter | Meaning |
|---|---|
| Language | All = no filter; otherwise only content in the selected language is shown |
| Classification | All = no filter; otherwise only content with the selected classification |
| Status | All = no filter; otherwise only content with the selected status |
Tip
If you mostly work with one particular language, classification or status, set it as the default. Every filter can be overridden manually at any time.
Share Filters Across Managers
A checkbox controls whether the common filters are shared across all areas:
| State | Behavior |
|---|---|
| on (default) | Change a filter (e.g. Language = German) in Search, a gallery or a manager area, and it applies everywhere immediately. There is a single, shared filter state for the whole Content Manager. |
| off | Each area keeps its own filters independently. |
The shared filters are: Language, Category, Classification, Audience, Status, Author, Source, Tags, Created and Modified. Type-specific filters stay local — e.g. Object type in Search or Storyline in the Slide area.
Default View & Sort Order
View and sort order apply globally to all gallery and manager areas.
View
| Option | Behavior |
|---|---|
| (Default) | No override — the built-in default applies |
| Tiles | Preview tiles in a grid (3 per row) |
| Table | Compact table with columns |
| List | List with a small preview per row |
| By category | Items grouped by category as expandable sections |
| Tree | Tree structure by category |
Sort Order
| Option | Behavior |
|---|---|
| (Default) | No override |
| Name (A→Z) | Alphabetical by name |
| Frequency | By usage frequency (most used first) |
| Recently used | Recently used first |
| New→Old | By creation date (newest first) |
| Category + Name | By category, then by name |
One shared sort list
The sort options are identical in every area — the same list is used everywhere.
Saving and Applying
Two buttons appear at the bottom of the panel:
| Button | Effect |
|---|---|
| Save | Values are saved permanently and applied automatically on the next PowerPoint start |
| Apply now | Saves and applies the values to the current session immediately — the areas are rebuilt with the new defaults the next time you open them, no restart required |
On startup
When PowerPoint next starts, PPPTools reads the saved default values and sets filters, view and sort order in all areas accordingly — before the first tab is opened.
Versions
The ≡ menu in the Settings sub-tab bar contains the Versions entry, where the configured library version numbers (Snippets, Slides, Storylines) and the installed documentation version can be viewed and adjusted.
Related Pages
- Value Lists — Manage metadata value lists
- Sync — Synchronization with the shared library
- Custom Colors — Corporate colors for color picker dialogs