Backup & Restore

Created: 2026-05-24 10:00 · Updated: 2026-05-24 10:00

PPPTools enables a complete backup of content and settings into a single ZIP file — and restoration from it.

The backup always operates on the currently active library: in normal mode on your private local library, in admin mode on the public network library.

Accessing

Admin Tab → Settings → Backup

Note

The Admin Tab is only visible when Admin View is active in the Ribbon. → Activating Admin View

Private vs. Public — Which Library is Backed Up?

Mode	Library Backed Up
Normal Mode	Only your own private items (PrivatePath)
Admin Mode active (Ribbon → Admin View on)	The shared public library (PublicPath on the server)

Public items that are locally available via the sync cache are not backed up — they reside on the server and can be re-synchronized at any time.

Caution with Public Backup

In admin mode, importing writes to the public library. Make sure the public path is reachable and writable.

What is Backed Up?

During export, you can use checkboxes to select which categories to include in the backup:

Category	Content
Snippets	All saved snippet items (local library)
Slides	All saved slide items (local library)
Storylines	All saved storyline items (local library)
Value Lists	Configured dropdown values (language, status, audience, category, tags)
Settings	App configuration (storage paths, PIN, other options)

Export (Create Backup)

Select the desired categories using the checkboxes
Click Export
Choose a location and filename — default: PPPTools_Backup_YYYY-MM-DD.zip
The ZIP archive is created; a summary shows the number of backed-up items

The ZIP contains the following folder structure:

PPPTools_Backup_2026-05-18.zip
  snippets/          ← one subfolder per snippet with all associated files
  slides/            ← one subfolder per slide
  storylines/        ← one subfolder per storyline
  meta_values.xml    ← value lists
  app_config.xml     ← settings

Import (Restore Backup)

Select the desired categories using the checkboxes
Click Import
Select the ZIP backup file
PPPTools checks each item — items that already exist are skipped (no overwriting)
A summary shows: how many items were newly imported and how many were skipped

Settings Active After Restart

Restored Settings (app_config.xml) only take effect after restarting PowerPoint.

No Overwriting

Existing Snippets, Slides, and Storylines are never overwritten during import. Only new items (not yet present locally) are added.

Typical Use Cases

Setting up a new PC — export backup from the old machine, import on the new one
Before major changes — create a safety copy before modifying value lists or storage paths
Team handover — pass selected content to colleagues (export only the required categories)